Certification and Licensure requirements for becoming a HR assistant

• Certified and trained candidates have first preference to get recruited as hr assistant by the employers.
• Training programs for hr assistants are very much essential for hr assistants.
• Students who undergo training in human resources are trained in the areas of labor law, management principles of employees, compensation, benefit rules and regulations of the employees and also about the work place ethics.
• In addition to the above mentioned areas they also get trained on employer- employee relationships and work place behavior.
• As part of the training program, even internships are also offered to hr assistants’ trainees to gain practical knowledge on the hr practices.
• Certification is very much required for hr assistants. Certification is given by organizations like society for human resource management and the hr certification institute.
• The employment opportunities for hr assistants would be more after once they get their certification done.
• Certification in human resources is required for all the professionals who work in human resources department.
• Some of the most recognized certifications are Professionals in Human Resources (PHR) and Senior Professional in Human Resources (SPHR).
• Certification for the candidate in human resources proves that the candidate is eligible to work for human resources department.

Skills sets requirement for a HR assistant

• Excellent interpersonal and communication skills are essential.
• Good time management skills are essential.
• Aware of all the human resources principles and procedures.
• Sound Knowledge of the recruitment process.
• Must be computer literate.
• Problem solving skills and logical mind are required.
• Work in late nights and weekends during the recruitment process.
• PowerPoint presentations and knowledge on Microsoft office tools like word, micro soft excel.
• Thorough knowledge of the hr practices.
• Ability to maintain and update the files and information related to the human resources department.
• To be a team player.
• Leadership and presentation skills are compulsory.
• Self confident and quick learner.
• Presence of mind with good sense of humor.
• To work independently under minimal guidance from the hr managers.
• To be friendly with fellow colleagues.
• Maintain good relations with the hr and other staff members of the company.
• Excellent understanding and analyzing skills are required.
• Aware of the all the recent trends in the human resources practices.
• Work closely with the hr managers.
• Think of new innovative hr ideas and make them implemented.
• Knowledge on the standards and practices of human resources administration.
• Practical knowledge of the database is required to update the information of the employees of the company.
• Hands on experience of office equipments like fax machines, photocopy machines and scanners.

Duties and Responsibilities of a human resources assistant

The duties and responsibilities of hr assistant vary as per the company and the industry type. The duties and responsibilities of these professionals are as follows

Duties of a HR assistant

• The major duty of an hr assistant is to understand the company requirement for new employees.
• Initially the hr assistant must review resumes by reading cover letters of the resumes of the applicants who have applied for various designations in the company.
• Analyze the resumes carefully received by email or by post and shortlist the applicants based on their profile match against the position applied for.
• Decisions must be taken based on the number of applications received for the various positions in the company under the supervision of hr managers and director.
• One of the primary duties is to advertise and post about the vacant posts available in the company in websites, hiring agencies and job portals.
• Publish vacant positions of the company in company’s newsletter or in the notice board.
• File and update all the reports and documents related to the human resources department timely which includes joining dates, terminations, attendance, information of employee family details and also personal contact address.
• Make all arrangements for training activities for employees.

Responsibilities of a HR assistant

• Carry out the recruitment process of the applicants very confidentially and carefully.
• Help and assist hr managers.
• Inform the applicant about the screening process of the company.
• Cross-check the experience and performance of the applicant with their recent employers.
• Update the information in the hr files and databases regularly.
• Explain the rules and regulations of the company for the new employees.
• Maintain good relations with the hr managers and the director of human resources department and with other staff members of the company.

Educational Requirements to become a HR assistant

• High school diploma or a General Equivalency Diploma (GED) is essential for hr assistant job.
• Basic education is required for hr assistant candidates.
• There is no requirement for bachelor’s degree in human resources management.
• Most of the employers prefer candidates having very good skills sets with basic educational qualifications.
• The educational qualifications requirements for hr assistants also vary as per the company requirements.
• Mostly students who pursuing their higher education work as hr assistants in many companies under the supervision of hr manager’s of the company.
• Bachelor’s degree in human resources would be an added advantage for these hr assistants especially for their career growth in the future.

What does a HR assistant do?

Human Resources assistant is a person who assists HR managers in various activities of human resources department. There are plenty of activities done in human resources department on daily basis. Human resources play a vital role in the development of the organization. The duties and responsibilities of human resources department vary as per the industry type and organization.

Human resources department is responsible for the recruitment process, salaries of the employee, maintenance of hr department files and database information and also maintaining records related to the employees personal information. There are many designations in the human resources department like hr director, hr manager and hr assistants. Hr assistants report directly to hr managers and even to hr director directly.

Initially hr assistants conduct the preliminary rounds of the recruitment process of the company like written exams and short listing candidates for the further process of interview like group discussion and hr interview.  Group discussion is also conducted by the hr assistants under the supervision of hr managers. The recruitment process rounds vary as per the type of the organization and also the industry type.

Human resources department is responsible to equip employees in all the departments of the organization and check whether if there is any requirement for new employees in the company. These professionals conduct recruitment process for both executives and non- executive’s designations of the company. Director of the human resources department oversee all the operations of the department in the organization. In most of the companies all the roles of hr departments are taken by the hr managers of the company. Crucial decisions pertaining to recruitment process is taken by the human resources director of the company. Almost all the hr assistants are females and very less males are seen in this profession.

Salary and Remuneration for a HR assistant

• The salaries and remuneration for hr assistants are based on many factors such as their previous experience, location of their work place (city and state or province), employer size, employment status (permanent or temporary) and also on the industry type they work for.
• In addition to salaries bonus in the form of benefits and other perks are also offered by the most of the employers to these professionals.
• There is a lot of change in the payment of basic salary range packages to hr assistants which is mainly based on the work location and also the employer type.
• The average total pay earnings of hr assistants in United States is in the range of $23,818- $44,785.
• The hourly salary range paid to females is more than males since, almost ninety percent of the professionals are females.
• For females the hourly salary range is $12.41 – $16.76 and for males it is $12.33- $16.32.
• The hourly salary range for industries like health care, manufacturing and distribution companies pay the best salaries compared to other industries like hospital and retail.
• For healthcare the hourly salary range is $11.79 – $19.58 and for the manufacturing and distribution industry the hourly salary range is $11.73- $19.11.
• Even healthcare services also pay the best hourly salary ranges for hr assistants.
• Experience is very crucial for every career, especially experience is very important for professionals who work in hr department.
• An hr assistant with less than one year of work experience salary ranges from $23,407- $40,752.
• Candidate with experience of one to four years earns an annual salary range of $26,340- $46,228.
• An hr assistant with five to nine years of experience is expected to get an salary range of $25,499- $50,168.
• Ten to nineteen years of work experience the hr assistant is expected to earn a salary range of $29,268- $50,815 in United States.
• Candidates with twenty years and more than it earn and enjoy a salary range of $30,669- $63,520 per annum in United States.
• Compared with all the cities in United States hr assistant’s salary range package per annum for hr assistants in Washington, District of Columbia is the highest of approximately $30,918- $65,931.
• San Francisco, California is the second city to pay highest salary ranges for hr assistants of salary range $29,590 – $55,570.
• A very good profit share of salary range of $200- $4,098 is paid to hr assistant.
• Bonuses for hr assistants are also based on several factors like experience, work location, industry type and size of the company.
• A bonus of $1,015 is paid to hr assistant with less than one year of experience in United States.
• Candidate with one to four years of experience is expected to get a bonus of $957 per annum.
• With five to nine years of work experience an hr assistant earns a bonus of $1,016 in United States.
• Experience in the range of ten to nineteen years an hr assistant professional earns a bonus of $1,014.
• And lastly a candidate with an experience of twenty years and more than it is expected to earn a bonus of $1,054 per annum in United States.
• The demand for hr assistants is high these days.
• The role of hr assistants plays a very important role in the human resources department of the company.